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PAVEMENT MANAGEMENT

Pavement Management Program Certification

Pavement Management

A Pavement Management System (PMS) (typically utilizing pavement management software) is geared towards helping jurisdictions understand the condition of their pavement and whether current and future revenues will be sufficient to fund the pavement maintenance necessary to ensure streets and roads are at an acceptable level of quality. Every jurisdiction in the Bay Area now utilizes a pavement management system and has the ability to make informed and cost effective decisions in regard to maintaining their street networks.

Pavement Management Program Certification

In order to be eligible for regional discretionary funds, MTC requires a jurisdiction to have their Pavement Management Program (software or analysis program) certified. MTC is responsible for verifying the certification status. Most jurisdictions in the Bay Area are using StreetSaver® as the PMP. Certification must be renewed every 2 years. An extension of up to 1 year may be granted upon request and in special circumstances. 

Requirements for certification:

  1. The Pavement Management Program used by the jurisdiction is capable of completing all the following:
    • Storing inventory data for all roads within the jurisdiction
    • Assessing the pavement condition based on distress information
    • Identifying all pavement sections that need rehabilitation or replacement
    • Calculating budget needs for rehabilitating or replacing deficient pavement sections
  2. The jurisdiction completes all the following:
    • Reviews and updates the inventory information for all roads every two years. The review will include checking for road network completeness along with checking for the accuracy of the existing management sections.
    • Completes inspection of pavement sections for arterial and collector routes in the system every two years, and residential routes every 5 years.
    • Calculates budget needs for rehabilitating or replacing deficient pavement sections for the current year and the next three years.

Importance of PMP Certification

To remain eligible for other funding opportunities it is important for jurisdictions to remain certified. Two policies in particular are:

  • Under MTC Resolution 4035, (Project Selection Policies and Programming for STP and CMAQ funds) it states: “To be eligible for funding of any Local Streets and Roads (LSR) preservation project, the Jurisdiction must have a certified Pavement Management Program (StreetSaver® or equivalent). The needs analysis ensures that streets recommended for treatment are cost effective.  Pavement projects (rehab, preventive maintenance, non-pavement) should be based on the needs analysis resulting from the established Pavement Management Program (PMP) for the jurisdiction. MTC is responsible for verifying the certification status.”
  • In accordance with section 2108.1 of the Streets and Highway Code, MTC requires cities and counties submitting pavement maintenance and rehabilitation projects for funding to utilize a Pavement Management Program (PMP).Section 2108.1 of the Streets and Highway Codes says: By July 1, 1990, the City, County, State Cooperation Committee in the department shall develop and adopt a pavement management program to be utilized on local streets or highways that receive funding under the state transportation improvement program.

Certification Process

Submit the following documents to MTC for certification:

  1. Your jurisdiction's latest updated pavement management database. If you are not using MTC’s Streetsaver software, please submit items #2 and #3 only. If you are using Streetsaver please submit all files associated with the version of StreetSaver you are using. If you need assistance in accessing these files, please contact your PMP coordinator.
  2. A report containing the following 3 budget scenarios: 1) a report showing sections selected for treatment over the next five years based on your jurisdiction's annual budget estimates, 2) a report showing what would need to be done to maintain your jurisdiction's existing PCI, and 3) a scenario depicting a five-point increase of your jurisdiction's current PCI over the next five years. (These types of reports are typically generated as part of the Pavement Management Technical Assistance Program (P-TAP) projects.)
  3. A signed letter by the Public Works Director, or equivalent department head, stating that all of the requirements in parts 1 and 2 above have been met. "Sample letter"

MTC will post certification status updates of Bay Area jurisdictions on this page the first day of every month. The updated certification will have an expiration date two years from the date when the last inspection of arterials and collectors in your network was completed.

P-TAP 14 awardees have until April 30, 2014 to submit their documentation or be reverted back to 24 months after the "Last Major Inspection" date, and are not eligible to apply for a one-year extension. P-TAP 15 awardees have until April 30, 2015 to submit their documentation or be reverted back to 24 months after the "Last Major Inspection" date, and are not eligible to apply for a one-year extension

Temporary exemptions from the certification process

  • A jurisdiction may apply for a one-year extension if the department head submits a letter stating that reinspection will occur within one year. Extensions may not continue beyond three years from the last major inspection date.
  • A jurisdiction, whose certification is expiring, may apply for “Pending” status if it is in the process of inspecting its network. You must notify the MTC in writing of your request for pending status, and include a reasonable date when inspections will be completed, or your certification will be considered expired. Certified Status will reflect "Yes" until the original expiration date and will revert to "Pending" with the P-TAP round deadline listed in the Certification Expiration Date if the jurisdiction is a current P-TAP awardee.

NOTE: Failure to submit your PMP Certification letter and/or extension request by the above deadlines and/or your Certification Expiration Date will result in a lapse in compliance and any Pending status will revert back to its original expiration date. Please send your PMP Certification letter to Christina Hohorst, PTAP Manager, via email at chohorst@mtc.ca.gov.


Pavement Management Program (PMP) Web site

Overview

Purpose of Program

The Metropolitan Transportation Commission's Pavement Management Program (PMP) StreetSaver® is a computer-assisted decision-making process designed to help cities and counties prevent pavement problems through judicious maintenance, and to diagnose and repair those that exist in a timely, cost-effective manner.

History

In 1981, MTC — the transportation planning, financing and coordinating agency for the nine-county San Francisco Bay Area — conducted a study that estimated that spending for local roadway maintenance in the region fell short by $100 million a year, and that the Bay Area's 17,000 miles of streets and roads had a deferred maintenance cost in the range of $300 million to $500 million. In response to this study, MTC started its Pavement Management System in six Bay Area communities as a pilot program in 1984. The full program got under way in 1986; it is one of the first in the country to be tailored specifically for cities and counties, rather than for state highways.

Benefits of Program

The benefits of using StreetSaver include the following:

  • Local governments can predict the future condition of their pavement for different levels of funding and show the effects of under-funded road programs.
  • StreetSaver works as an effective tool for local jurisdictions to both manage and generate street and road revenues.
  • On a regional level, as more and more jurisdictions complete their pavement needs analysis using StreetSaver, MTC is able to document the Bay Area's needs and shortfalls and use the data to build support in the state Legislature for increased funding.
  • Jurisdictions that have a PMS program in place will be ready to put any available new moneys to their most cost-effective use immediately.

Current Profile

Users of MTC's StreetSaver program today include more than 300 nationwide. Of these:

  • 109 are in San Francisco Bay Area cities and counties
  • The rest are users from outside the region -- in Southern California and in ten states beyond California's borders. They include universities, national forests and consulting firms that offer MTC's StreetSaver to their clients.

Support Services

MTC's PMS offers its users:

  • training sessions and training videos for field evaluation, software use and analysis
  • a telephone hotline for technical support
  • budget options reports for decision makers
  • assistance in making budget presentations to local boards or councils
  • technology transfer seminars on pavement practices
  • users meetings to exchange information, present software innovations, solicit user input
  • a newsletter that covers a range of pavement management issues (Street Talk)
  • Web site developed specifically for them: http://www.mtcpms.org.

Legislative Context

California's 1990 transportation blueprint requires that a pavement management system be implemented by cities and counties seeking funding for projects through the State Transportation Improvement Program, the state's seven-year transportation construction and rehabilitation spending plan. Federal legislation also has encouraged use of these management systems.

For more information, or to receive MTC's PMS newsletter, Street Talk, contact Sui Tan at MTC:

Sui Tan
MTC Pavement Management Program
Telephone: 510.817.5844
e-mail: stan@mtc.ca.gov